Healthcare Transcription: Dictation directions

in Outsourcing

Enable the transcriptionist absolutely efficient by refining dictation practices. Most healthcare professionals may not be conscious that some small changes in their dictation method could improve accuracy of patient medical records hugely

As a physician life is all about time schedules and getting utmost done in minimum time. Checking the returned reports is one task healthcare professionals wish they could avoid.  By taking up a few basic tips given below they can circumvent it!  It is actually very easy and will not take any extra time.

All that needs to be done is a little groundwork and organization so that they can dictate better and better the quality of transcripts delivered to them. Here are a few convenient hints to improve the quality of dictation thereby the quality of returned transcripts:

Apportion some time every day for dictation: Dictating records of patient visits is a very vital task; time needs to be apportioned for this so that these can be completed on time without any backlogs

Collect all papers before starting: Now that time has been allotted to do this work, it is also important that all concerned papers/documents are available easily for any checking

Know the recording apparatus: knowledge with how the apparatus works will make the task faster. Taking time to familiarize them with the device to be used can help the healthcare professional to dictate well

Pick a less noisy place: It is important that the quality of the healthcare professional’s recording is not spoilt by any non-essential noises. A place with least or no disturbance would be preferable

Halt before starting and ending dictation: A few seconds delay before starting and finishing your dictation can prevent the words from sounding stilted

Make certain there are no distractions: The time apportioned by the healthcare professional for dictation should be without any outside distractions as this would spoil the dictation quality and increase the time spent on it

Be unaffected: Being self-conscious while dictating will make the dictation process unnatural and the words will come out garbled and unclear. Take a deep breath, relax and then start dictating 

Develop a rhythm that is neither slow nor too fast: While dictating following a cadence that is not too slow, will stop the transcriptionists’ mind from wandering, and not going too fast will help reduce errors in the patient medical record. Maintaining a clear and reasonable speed is suggested

Press the halt button while taking breaks: Pressing the stop button while taking breaks will stop the transcriptionist from hearing long gaps in the narration

Make sure to spell out difficult names etc: Spelling out difficult and unique names and terms will enhance the accuracy and quality of transcription

Try not to chew or gulp while dictating: Chewing or drinking during dictation will distort the quality of sound and the words will be garbled, making transcription slow, difficult and not correct

Slowly speak out difficult words clearly: Difficult medical terminology, procedures, and names of drugs need to be enunciated clearly for accuracy. Sometimes spelling them out also helps

Replay and listen: Rewinding and listening to the dictation will make clear the areas in which improvements are required. It will also give the doctor a picture of what the transcriptionist goes through while transcribing the dictation

Use audio input device correctly: Knowing the equipment and using the mike at the correct distance indicated in the equipment manual will enhance quality of dictation and do away with voice distortion

Indicate the start and end of the dictation: Indicating the start and end of the report can make transcription simpler.

Indicate choice of template at the beginning of the dictation: Any specific formatting needed by the doctor should be specified at the beginning of the dictation to enable the medical transcriptionist to take it into consideration and act on it

Include punctuation: Identifying punctuation while dictating can make the task of the transcriptionist simpler and there is less scope for guesswork on their part

Standardize dictation terms: Standardize certain reports that are needed to be transcribed and informing the transcriptionist at the beginning can help the transcriptionist use standard terms as required by the doctor

Following these easy dictation hints can help healthcare professionals get better service with accurate and timely transcripts at a good price.

Author Box
Renee Kelly has 9 articles online and 1 fans

Renee Kelly has written numerous articles on online medical transcription, which has served as an amazing resource for healthcare facilities and healthcare professionals seeking the services of a professional transcription company.

Add New Comment

Healthcare Transcription: Dictation directions

Log in or Create Account to post a comment.
Security Code: Captcha Image Change Image
This article was published on 2011/08/22